Five-star boutique hotel The Arch London is a popular space for private dinners, meetings, cocktail parties, team building days and press launches.
The team at The Arch London has 30 years of expertise in organising successful meetings and events. They recommend balancing an element of fun with, of course, productivity. This is not always easy to achieve, however Diana Kaler, who has recently been promoted to Head of Sales at The Arch London has shared her tips. Diana’s best practise tips for the venue and the client will ensure every meeting and event is stress-free.
No pre-order hassle
At The Arch London we do not ask for large groups to pre-order their food and beverages. This can avoid the hassle chasing up guests to obtain their orders before the day. Instead clients can order on arrival so that there is one less thing to worry about!
Take a break
Everyone should take a short break every two hours for at least 20 minutes. This will ensure that productivity remains high resulting in a successful meeting.
Constant & effective communication
From the initial enquiry to the day of the event, The Arch London keeps in constant contact with their clients. This builds a good relationship before the event takes place and ensures everything is taken care of.
Visit the venue before the event
Make time to visit the venue and understand the layout of the space. It is also important to meet the team that will be looking after you on the day. As the organiser you need to feel comfortable in your surroundings and look comfortable. There is nothing worse than attending a meeting where the organiser is not sure where anything is or who to ask for assistance.
Make a good impression
Event organisers need to set a professional tone from the start so make sure you arrive on time and welcome everyone on arrival. When delegates are meeting someone new always stand up when being introduced, this makes sure everyone feels welcome.
Put your phone away!
Make sure phones and any other gadgets are placed out of sight and on silent to avoid any distractions. It will also show others in the meeting that they have your full attention.
Take no hostages
Make sure that everyone has a chance to speak during the meeting and do not let one person take over. Even the most junior delegate can have a valid point to make.
Whether you are the host or the guest, you should follow up with a brief email to thank everyone for their time. This is polite and also leaves a positive and professional impression showing that you have valued everyone’s time.
Meetings at The Arch London
Event bookers can opt for meetings in the glamorous Martini Library, an opulent and inspiring space for up to 50 guests or Whitehall – a stylish function room which can be dressed and lit in a variety of ways and has space for up to 40 guests. For smaller meetings, the Study is a bright and contemporary room to conduct an informal business meeting for up to six people.
The Arch London boasts exceptional state-of-the-art technology and high-tech equipment in its spacious meeting rooms. Facilities include Bose surround-sound speakers, and a high-tech Video Conference System which is available for delegates to use free of charge. Stylish concealed lighting allows delegates or event planners to choose from a spectrum of colours to reflect the brand or mood of the meeting. A wireless touch screen pad allows remote control of the screens, lighting, music TV and radio.
The Arch London is a luxurious Georgian townhouse hideaway in the heart of central London. The hotel is tucked away on a residential street in Marylebone, a stone’s throw from Bond Street, Hyde Park and the West End, and spans seven Grade II listed Georgian townhouses and two mews homes. With its central location, excellent service and fine food, the five-star boutique hotel is the perfect place to organise your event.
For further information please visit: www.thearchlondon.com