As workloads increase each year, there’s always a need to improve our efficiency in the workplace.While there are highly productive times, everyone knows there are days that are incredibly futile. Therefore, it’s best to get into the habit of working smarter. But where do you start? These are my top tips to improve efficiency in the workplace.
Schedule in tasks that are often forgotten
Everyone has those tasks that get pushed to the back burner and often forgotten completely. If you want to stay efficient and prevent yourself from forgetting to complete a task, try pencilling in these tasks to make sure that they’re not forgotten. Whether it’s on a digital calendar or on your to-do list, make sure to have them written somewhere so you don’t forget about them.
It’s often easy to get overwhelmed and you get the feeling that you don’t know where to start on your to-do list. This feeling usually puts you a lot farther from completing anything. Prioritisation is key when it comes to your agenda and making sure deadlines are met. One place to start is by looking at your due dates and figuring out which tasks won’t take as long and placing those in between the ones that will take longer. This makes it easier to see when your deadlines are, makes it easier to figure out what needs to be done first, and helps ensure you don’t miss when things are due.
Be smart about your meetings
If you’re not careful with your time, you’ll find yourself scheduled in meetings about meetings. If you face the challenge of consistently running meetings over, or rescheduling due to not having everyone in one room, it might be best if you do a conference call instead of an in-person meeting. Also, adding an agenda on your invite will keep everyone on track and everyone will have the opportunity to know what is being discussed beforehand. There can be things that pop up unexpectedly that mean people can’t be where they need to be, such as an ill child or train delays. Popping in a conference call* means that you can be anywhere, rather than continuously rescheduling to get people all together.
Make sure you have the technology to stay mobile
This one is huge. If you can only work from the desktop computer in your office, then it becomes hard to stay flexible and efficient. What happens when there are train cancellations or strikes? So if you don’t already have one, getting a laptop and your work VPN set up – which allows you to access your files from anywhere – will allow you to work from wherever you are.
These are the days with technology where even if you can’t get your VPN set up, there is an endless amount of cloud-based software that allows you to access files through Wi-Fi. Long gone are the days where you have to carry a hard drive or USB around as you can now store files on Dropbox, Evernote, and even iMeet when you run your interviews on a web or video conference.
So if you’re trying to improve your efficiency at work, a good place to start is prioritising your tasks so deadlines can be met, but technology also plays a huge role. In making sure that you have the ability to work from wherever you are, and being able to prioritise your tasks, the work world is your oyster.