Late nights.

Long days.

Mind. Body. Soul.


Just a few ingredients needed to start a business. You have lived and breathed it for weeks and months. You have convinced and persuaded people to back you, invest in you and believe in you. Eventually, your idea gained traction, and your business emerged.

Giving competitors a run for their money, you started to gain customers so that now, you are expanding and evolving.

And it still occupies you every waking moment.

There are all kinds of things to consider when setting up a business – cash flow, technology, software, data backup. Data backup? Surely that’s just for Big Business?storage-24914_640

Wrong. Castle Computers are all too aware of the mistakes that small businesses make when it comes to backing up valuable data.

They don’t.

Is backing up data a legal requirement?

We live in an ever-changing world, where surveillance of what we do on the Internet is sure to be commonplace in the future. That said, there are some aspects of data compliance that companies must follow. As a business, it pays to know what you should be keeping and more importantly. How and for how long you should be storing this data.

Regarding your information and data that you generate on a daily basis, think for a moment what would happen if you lost a significant proportion or all of it? How hard would it be to run your business?

It is not just security threats either that can ruin your business. But nature – from earthquakes to weather – can cause problems with accessing this important data. You may scoff or think that this won’t happen to you, but the businesses wiped out before you probably also thought the same thing.

Assessing your storage needs

Before you go leaping off to the nearest high street store and buy the biggest hard drive you can get your hands on, take a moment or two to assess what your current storage needs are and what they are likely to be in the immediate future; say in the next 12 months or so.

Not backing up data is tantamount to business suicide but not having an effective means to do so with the right amount of capacity is just as bad too. In other words, you might only be backing up a smidgen of your data; not enough to restart your business after a disaster.

So, ask yourself these questions:

  • Which of the applications etc. that you use generate the most data/files?
  • Which applications run on which servers?
  • How much of this data is old, stale and useless?
  • Is it all business related?
  • How quickly will you need to access these files/data?
  • And from where will you need to locate it?

The backup optionsusb-145120_640

Here are just a few considerations that you could invest in to back up that all-important data. But, as you read through the list bear this in mind: you don’t need to op for just one. In fact, many businesses have more than one means of simultaneously backing up data.

Offline options – in other words, this is physical storage where you can effectively hold a copy of your data in your hand

  • Thumb drives – low price, big capacity thumb drives can be great for backing up data from one or two PCs. Data will need to be physically backed up on a regular basis.
  • External hard drive – bigger than thumb drives, in the main in physical size and capacity in some cases. Again, something that you will need to physically programme to complete on a regular basis.
  • Tape drives – you may think of tape as an 80s icon, but it is relied upon by huge businesses to back up data (if it’s good enough for Google…). Will need investment in tape drives but nothing that will break the budget. The significant choice as the capacity for recording, storing and archiving data is simply huge.

Online options – where you need an internet connection

The Cloud and other online storage options are favoured by many people. There are many obvious advantages: it takes, for example, only a few minutes to set up an account with one of the major providers.

You will so much space free, and then you will buy chunks of extra space as and when you need it. It all seems to happen like magic, running in the background. Some of these cloud-based services offer security unlike anything you have ever seen (or will see as it is all very secret and very protected).

But, there are people out there who can and do hack into systems. Security can be compromised, and so it pays to bear this in mind. You also need to be confident you will always have access to a secure and fast internet connection too.

Which one is best?

In all honesty, it comes down to personal preference, the ease and ability to use the system too like anything that is overly complex will tend to be left or forgotten. You need something fast and efficient, but with the capacity to back up the data you have now and the amount you will be generating next week, next month and possibly into next year.


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