For a business to thrive it needs to function like a well-oiled machine. So, naturally, it only follows suit that a well-oiled machine should be at the heart of your security operations
Finding and integrating the right shredder into your workplace is an efficient way to manage the threat of corporate identity theft, as well as optimising the time you need to keep your office running smoothly.
1. Increase Security
Many businesses are yet to purchase a shredder, because they don’t fully understand the role it can play in breach prvention. As many as 21% of SMEs believe they possess no documents that could compromise their business if they fell into the wrong hands. But with identity fraud still on the rise in the UK, a method of prevention is clearly something that needs to be higher on the agenda.
A competent cross-cut shredder can cost you as little as £500, a small price to pay for such an invaluable machine. Choosing a cross-cut means there is no chance of your documents being reassembled, as the paper is pulverised into thousands of tiny particles.
Once you have your shredder set up, it’s simply a case of feeding it the right documents. Implement a formal policy that ensures all your staff understand which files need to be destroyed and encourages them to think more carefully about the ones they are throwing away. Invoices, employee records and even application forms should all be marked as high risk.
2. Minimise Waste
Money isn’t the only thing you can save with a stringent shredding routine. Space is often hard to come by in a busy working environment, especially with reams of paperwork building up around you.
Shredding all superfluous documents, even those which don’t contain sensitive information, can improve your waste management by maximising the storage capacity of your bins. A clearer workspace will improve productivity, since only vital paperwork will be at hand.
3. Destroy Hard Drives
Paper isn’t the only revealing medium. Hard drives and other digital storage devices are crammed full of client and employee details, making them a prime target for identity thieves. Deleting these files is simply not enough, as they can still be retrieved from the system at a later date. Estimations suggest that as many as 1 in 10 corporate hard drives are discarded with financial and personal details still readily obtainable.
Physical destruction of these units is the only surefire way to destroy the information they contain, so make sure hard drives, CDs and memory sticks are included in any policies you make. Many shredders are now designed to deal with these kinds of materials, which means you no longer need to stockpile your hard drives until they can be disposed of properly.
4. Avoid Legal Action
Ignoring data protection regulations can land you with a nasty fine – somewhere in the region of £500,000. By disposing of all confidential information correctly you can eliminate the risk of damaging both the bank account and the reputation of your business. Demonstrate to your employees the severity of security breaches, by introducing a regular audit to monitor waste disposal.
For further information please click onto: www.galvoshredders.co.uk